Painless Collection Management

Streamlined administration for your Collection Management System

Collection management systems are powerful tools for archivists, librarians, and collection managers alike, but to take full advantage of these systems we understand that administrators cannot be restricted by time consuming, complex managerial tasks.

Painless collection management is a core value of the Recollect platform, leading to our talented developers implementing an array of features to remove the complexity and stress from collection administration.

New features are constantly implemented into the Recollect platform, along with consistently enhanced existing functionality, to ensure the Recollect Collection Management System remains an industry leader. Below you’ll find a few of these highlighted features, providing your organization with a painless collection management experience.

Simple Uploads, Streamlined Edits

Uploading and editing your collections' records should be simple - Recollect makes sure it is.

From uploading a new collection with accompanying metadata, to making a series of simple item changes or applying bulk updates to thousands of records, our streamlined administrative processes allow collection managers to organize their digital archive with ease.

Simplifying the content management process means organizations can guarantee accuracy, ensuring both new and existing collections items are consistently providing their audience with correct information.

With ever-expanding collections and new information consistently available, Recollect makes sure you’re able to make the necessary changes to your collections, stress-free.

Custom Item Configuration

Follow an established metadata structure, or create your own.

Metadata is the key to creating a highly discoverable collection. Creating your own metadata structure for each record type ensures simple organization, provides contextual connections, and allows the freedom for you to comply to a pre-determined metadata structure or create a structure specific to your needs.

This unique feature of the Recollect platform ensures heritage material can be organized simply, new items can be easily categorized, and your organization can adapt their digital collection to your audience’s needs. Combining this flexible metadata standard with Recollect’s advanced discovery functionality, your collection will boast an industry-leading user experience for both administrators and your collections audience.

User Access Control and Role Management

Let your stakeholders, community, and public audience see what they need.

Managing a digital collection is not always a one-person operation.

By establishing administrators, editors, and if required, moderators, you can ensure the right people have relevant access to manage, view, edit, and administer the site. This role management is included with each tier of our subscription model, meaning you always have the right access required for the task.

We understand you may not want all your content publicly available. For these scenarios, our access control lists provide a high level of control over viewing restrictions. When your collections hold items restricted to a specific audience, access control lists allow administrators to determine which users are able to view which sites.

Cloud-based Access

Manage your digital collection, anywhere, anytime.

As an entirely cloud-based platform, Recollect allows administrators to manage their digital collection through a browser from any location, at any time. Removing the need to download applications or software onto a specific computer, using a cloud-based platform ensures your CMS is consistently up to date, removes strain on your IT infrastructure, and provides a more fluid CMS management experience.

Cloud-based access also provides administrators with the ability to manage their collection through their smartphone or tablet, allowing collection management tasks to be completed wherever, whenever you choose.

Making administrative tasks simple is not restricted to these features. Recollect’s advanced CMS functionality include a large variety of features to ensure a positive administration experience. To learn more about Recollect’s administrative capabilities, plus the number of additional benefits provided with our demonstration, visit our Feature Hub below.

Alternatively, fill out our Recollect Journey Survey below to have a member of our team reach out and begin a conversation as to whether Recollect’s CMS platform is a good fit for your archive and special collections.